Aloha Bridal Gallery

 

 

 

Frequently Asked Questions

Aloha Bridal Gallery has been coordinating weddings and vow-renewals on Oahu since 1995. From an intimate wedding for two on the beach, to an elaborate wedding and reception for 1500 guests, we will provide all the services for a stress free destination wedding. We are dedicated to personalized and professional services with no hidden costs. Listed below is a list of frequently asked questions by couples regarding our wedding coordination services.

Why do I need a wedding coordinator for my wedding or vow-renewal?
A wedding coordinator oversees the arrangements of your wedding or vow-renewal services leading into the event day. Your wedding coordinator determines the overall time line of the day and is also your liaison with all professional vendor services arranged for, or by the clients in accordance with the clients requests. Aloha Bridal Gallery has years of experience in suggesting the best venues for your event, the most experienced professionals in photography, video, music, florals, catering, transportation, and just taking the stress off your hands in planning a destination wedding.
 

When should I book my wedding or vow-renewal?
Most of our weddings and vow-renewals are scheduled 2 to 12 months in advance, though some are reserved less that a week in advance. It is suggested that you book your wedding or vow-renewal as early as 6-8 months before the event day, if you wish to reserve a particular date, time, and site location.

 Weddings and vow-renewals are scheduled daily. Weddings and vow-renewals scheduled on Sundays are normally performed in the late afternoon. Weddings or vow-renewals scheduled for Holidays (Valentines Day, Easter, Thanksgiving Day, Christmas Eve, Christmas Day, New Years Eve, New Years Day) are charged a Holiday Rate which will be added to the wedding package price of your choice. Full payment for these Holiday weddings and vow-renewals must be received 60 days prior to scheduled date.

How do we obtain a marriage license?
Learn about obtaining a Hawaii marriage license »
 

How do we obtain a Beach Permit for our Wedding?
Beach Weddings - All weddings that are held on Oahu beaches involve obtaining a beach permit prior to the wedding date. Your wedding planner will obtain this permit for you prior to the wedding date and go over all details with you based on the number of guests and any set up involved for your beach wedding.  State of Hawaii beach permit fee $20 minimum; plus $5 for each guest.

The permit process involves the following:
-  Fee based on the amount of square footage needed
- Liability insurance
- Tax Map Key of the beach area

What happens if it rains on the event day?
Aloha Bridal Gallery offers the following options for you as we do check the weather forecasts leading up to the event day.

Are rehearsals offered?
Wedding rehearsals are offered at an additional fee should clients desire one. It is suggested that clients having a large wedding and reception at a church or private venue may want to consider this option. This insures that all involved; bride and groom, bridal party, minister, coordinator, and musicians are familiar with the logistics leading into the event day.
 

Do you sell the copyrights to the digital photography packages?
Our photography packages do include the copyrights to the digital images. Our professional photographers provide coverage of your wedding or vow-renewal in digital photography. For Canada and International Destinations an additional postage charge will be added to your digital photography packages. Custom Digital Photography packages are available upon request for larger weddings and receptions.
 

We are interested in video coverage and are not sure whether we want coverage in DVD/Edit or DVD/Raw Footage. What are our choices?
We offer both. For DVD/Edit the finished tape is approximately 20-30 minutes long unless you are adding additional coverage of the event. The DVD/Edit version consists of additional footage of Oahu as well as music (3 songs) and is sent to you postage paid in the US. Receipt of the DVD/Edit version takes between 2-6 weeks to receive. DVD/Raw Footage is provided to you unedited after the wedding. The DVD/Raw Footage consists of no additional footage of Oahu or music. We also offer pre-wedding coverage, reception coverage, photo collages that may be added to your DVD at an additional hourly rate. Rush Delivery and PAL conversion are available at an additional charge. Additional copies of the DVD/Edit and DVD/Raw Footage are available for an additional charge. For Canada and International Destinations an additional postage charge will be added to all DVD packages and copies.


What forms of payment are accepted by Aloha Bridal Gallery?
Aloha Bridal Gallery accepts Cash, Cashiers Check, Money Orders, Travelers Checks, Mastercard, Visa, American Express and Discover Card.

 All wedding and vow-renewals must be paid in full 14 days prior to event day. For Holiday weddings/vow-renewals full payment must be received 60 days prior to event day. All prices are subject to the Hawaii State Tax of 4.712%.

Non Refundable deposits will be applied to the wedding/vow-renewal package of your choice listed on our web-site and in our brochure.

What happens if I cancel my wedding or vow-renewal?
The non refundable fees collected for your wedding or vow-renewal will not be refunded should any cancellation occur after deposits have been received by Aloha Bridal Gallery. Should any cancellation occur 30 days prior to your scheduled wedding or vow-renewal date, no monies will be refunded that have been collected. For large weddings parties (20 or more guests) and receptions/custom packages a separate contract will state all cancellations policies as well as cancellations per vendor hired for the event and will apply if cancellation is made by clients. All vendors hired through Aloha Bridal Gallery will be covered under our liability insurance.
No refund will apply on any additional flower orders added to wedding packages. 
 

I am planning a wedding and reception for a large group and want to know how you charge for your services?
For larger groups of over 20 people there may be an additional coordination fee added to your wedding and or reception. The additional coordination fee will vary that includes: phone consulting, hiring and confirming all vendors involved and hired by Aloha Bridal Gallery, set up and break down prior to and after event day, and to be on location for the full duration of the wedding and reception.  Our coordination fee is based on an hourly rate or a coordination package rate on the event day.


How long has Aloha Bridal Gallery been in business?
Aloha Bridal Gallery has been in business since 1995. We have been coordinating weddings and receptions since 1990 for other off island wholesale companies prior to opening Aloha Bridal Gallery. We are members of the Hawaii Visitors Bureau, The Knot, Professional Photographers of America, National Association of Photo Shop Professional, and Wedding & Portrait Photographers International.